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Have You Prepared Your Franked Mail Correctly?
July 1, 2019
Have You Prepared Your Franked Mail Correctly?
When using a franking machine
it is important that you prepare your outgoing post correctly in order that it is franked at the correct price and desired service. This will ensure it reaches its destination on time.
The franking impression must be in blue ink. The changeover from red to blue was implemented a few years ago by the Royal Mail but some customers are still printing incorrectly. The franked impression must be at the top of your item positioned to the right hand side. It must be clear and readable so that the scanners at the Royal Mail can process the mail correctly.
Outgoing mail
Your outgoing post must be franked with the correct date showing on it also. Remember that if required you can pre date your post but it must be posted on the day it is showing. Always make sure that your franking machine is set to £0.00 before you start franking. If incorrect postage has been applied it can result in under or overpaying and a fee may be incurred.
Don’t forget that you can also have a return address to print on your envelopes and packages. This can be ordered through your franking machine supplier who will ensure it is Royal Mail compliant so that any undelivered mail can get returned back to you via your details. Another benefit of using a franking machine.
Your mail will always get to its destination quicker if you follow the above guidelines and take time to prepare your mail correctly. You can read further information on franking your mail correctly on the Royal Mail website, and discover a bit more about 'Why a franking machine?' on our website.
Get in touch
Made a mistake with the pricing on your franked mail? Here is a list of common mistakes made when franking mail. Read more, or call EPS on 0118 982 0988
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Are the new rules for posting to and from the EU causing you problems? Read our blog to get a quick step by step guide to customs forms and posting to the EU.
Could GDPR offer some hidden opportunities for your business? Read how mailroom equipment can give you the competitive edge in this blog from European Postal Systems
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Your go to guide to using a franking machine to save money with your mail. Read more about mailroom equipment from European Postal Systems in Berkshire. Call 0870 066 3526
Are you making one of the three common franking mistakes? Fix them today - read our latest blog to find out more about mailroom equipment from European Postal Systems in Berkshire. Call 0870 066 3526
Can your franking machine be part of your digital mailroom? Read our latest blog to find out more about mailroom equipment and digital mailroom from European Postal Systems in Berkshire. Call 0870 066 3526
